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PORTUGUESE WATER DOG CLUB OF GB
The Portuguese Water Dog Club of GB (PWD GB) ('we' or 'us' or 'our') are committed to protecting and respecting your privacy. We gather and process your personal information in accordance with this privacy policy and in compliance with the relevant data protection Regulation and laws.
This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Our designated Data Protection Officer is listed along with their contact details in the ‘Contacts’ section below.
It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by using the contact details below. We may update the Privacy Notice from time to time. Please check back regularly on our webpage to see any updates or changes to this notice.
DATA PROTECTION PRINCIPLES
We will comply with data protection law. This says that the personal information we hold about you must be:
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Used lawfully, fairly and in a transparent way.
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Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
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Relevant to the purposes we have told you about and limited to those purposes only.
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Accurate and up to date.
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Kept only as long as necessary for the purposes we have told you about.
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Kept securely
WHAT DATA DO WE COLLECT ABOUT YOU
Collecting specific, relevant personal information is a necessary part of us being able to provide you with any services you may request from us or in providing services to our members, judges or just managing our relationship with you.
This privacy policy gives an overview on what personal information is collected from you:
Personal Contact details that allow us to contact you directly such as first name, last name, title, date of birth, gender, home address, email address and telephone numbers.
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Your marketing preferences in receiving marketing communications from us.
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Transaction details may include details about payments to us
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Payment details may include your bank account, sort code.
SENSITIVE DATA
We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data
HOW WE COLLECT YOUR PERSONAL DATA
We collect data about you through a variety of different methods including:
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Direct interactions: You may provide data by filling in forms (or otherwise) or by communicating with us by post, phone, email or otherwise, including when you
o apply for membership of the Society;
o enter a competition;
o become a judge;
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Third parties or publicly available sources: We may receive personal data about you from third parties.
HOW WE USE YOUR PERSONAL DATA
As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us, we may not be able to process your request for any of
the purposes we require your data for.
We will only use your personal data when legally permitted. The most common uses of your personal data are:
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Where we need to perform a contract between us.
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Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
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Where we need to comply with a legal or regulatory obligation.
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Where we need to protect your interests (or someone else's interests)
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We may also use personal information for additional relevant and related purposes where you might reasonably expect us to do so, where the benefits of doing so are not outweighed by your own interests or fundamental rights or freedoms. This may include:
o To maintain our records and other administration purposes, including updating your details and preferences.
o To assist with queries, complaints and dispute resolution.
o For communication related to membership and invitations to participate in canine market research or canine studies.
o To assist with upholding our club constitution and taking action in cases where there may be a breach of club rules or code of ethics.
Generally, we do not rely on consent as a legal ground for processing your personal data, other than in relation to sending marketing communications to you. You have the right to withdraw consent to marketing information at any time by using the contact details below.
PURPOSES FOR PROCESSING YOUR PERSONAL DATA
WHO DO WE SHARE YOUR PERSONAL DATA WITH?
We do not normally disclose or share personal data with any third party without your prior consent, other than for the purposes specified in this notice or where there is a legal requirement.
We may use service providers to help us provide you with our services. Personal data may be transferred to such service providers, who act for or on our behalf, for further processing in accordance with the purposes for which the data was originally collected or may otherwise be
lawfully processed.
Such third parties have contracted with us as a data processor under GDPR requirements. They are contractually bound to only use personal data for the agreed purpose(s). Relevant persons working for these third parties will have access to our personal data under the terms of the data process or contract, but only to the extent necessary to perform their services for us.
These data processors agree to implement reasonable contractual and technical protections to keep your data confidential, not sell your personal data to third parties and not to disclose your personal data to third parties except as may be required by law, as permitted by us or stated in the Notice.
In appropriate circumstances we may disclose data to authorised bodies as required by law.
We may have to share your personal data with the parties set out below:
o KC records: The KC will hold the personal data of officers of the PWD Club of GB as part of the implementation of KC Rules and Regulations.
o We provide the KC with details of The PWD Club of GB officers and winners at our events in order to meet requirements laid out in the KC Rules and Regulations.
We provide show entrants data to our show printer for inclusion in the show catalogue.
WHERE WE STORE YOUR DATA
We take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
THIRD-PARTY LINKS
Our website may include links to third party websites, plugins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
COOKIES
We do use cookie on our website and do not collect any personal information.
AUTOMATED DECISIONS
We do not carry out any automated decision making based on your personal data.
YOUR RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
o Request access to your personal data.
o Request correction of your personal data.
o Request erasure of your personal data.
o Object to processing of your personal data.
o Request restriction of processing your personal data.
o Request transfer of your personal data.
o Right to withdraw consent.
If you wish to exercise any of the rights set out above, please contact us using the details in the ‘Contact’ section below.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your
request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
CONTACT
If you have any questions about data protection and the
PWD Club of GB, please get in touch. The Data Protection Officer is the Secretary
MAKING A COMPLAINT
We only process your personal information in compliance with this privacy policy and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the Information Commissioner's Office who is
the supervisory authority.
0303 123 1113.
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF